Logistics

Conference Schedule

The opening session is scheduled to take place on Sunday October 28th at 8:30;

The conference will end on Wednesday October 31st in the afternoon.

Session hours are 8:30 – 12:30 and 14:00 – 17:30

Sessions of the conference will be held in the ICISE conference Center.

Conference Facilities

The following equipment will be available :

  • video projector for computer presentations
  • overhead projector
  • internet access will be available at the conference site.  A wireless hub is installed and covers the whole conference building

Accommodation

Reservation of the accommodation in a four-star hotel will be made automatically when submission of your registration form.

All sessions will be held in the ICISE conference center, 10 minutes taxi (or one hour walk) away from the hotel. (you can visualise it on this map). Daily bus transfer (morning and end afternoon) will be provided by the conference organization.

Participants will be expected to arrive on Saturday October 27th, and will leave on Thursday November 1st in the afternoon.

Breakfast and dinner will be served in the hotel for all participants. Lunch will be served at ICISE. The cost per person (room and meals for 5 days, from October 27th evening to November 1st noon) will amount to $265 US for a double room and $390 US for a single room. Cost per additional day is $55 US for a double room and $80 US for a single room.   There may have an increase of 5% due to inflation in 2018.

If you wish to have alcoholic or soft drinks with your meals, these will be charged to your account by the hotel. The meals will include mineral water.

Payment for board and lodging should be done upon arrival either in cash or with your credit card (the latter will incur a small supplement).

Important Note:
Hotel reservations are made for the whole duration of the meeting, i.e. from Saturday noon, October 27th to Thursday morning November 1st. Please note that the total cost of the meeting cannot be reduced even in case of partial attendance.

If you intend to arrive before Saturday, October 27th and leave after Thursday, November 1st, please let us know in advance so that we can try to make the appropriate hotel reservation for you: email to rencontres.vietnam@gmail.com

Please note also that if you arrive before midday and wish your room to be made available immediately, you will be charged for an extra day. You must inform us so that the hotel can prepare your room in advance.

Travel

There are two main international airports in Vietnam: Hanoi (Noi Bai airport: HAN) and Ho Chi Minh (Tan Son Nhut airport: SGN).

As there are more flights from Ho Chi Minh to Quy Nhon, it is more convenient to fly from foreign countries to Ho Chi Minh than to Hanoi.

In order to welcome you and organize your transfert from Quy Nhon airport to the conference hotel, please inform the conference secretariat  (rencontres.vietnam@gmail.com) at least two weeks in advance of your flight number as well as the date and the arrival time in Quy nhon.

Conference buses will be available at Quy Nhon airport on Saturday October 27th (morning and afternoon flights) and Sunday October 28th (morning flights). Our staff from the conference will be present at the Quy Nhon airport on Saturday October 27th for assistance and help.

Conference hotel address:
Hotel Hai Au : 489 An Duong Vuong Street, Quy Nhon, Binh Dinh province.

As a rough guide to organize your trip, you can have a look to flights schedule hereafter but check a possible updated at corresponding websites.

Saturday October 27th: Ho Chi Minh to Quy Nhon

Ho Chi Minh – SGN
06:15		 Quy Nhon – UIH
07:25		 VietJet Air
VJ 380
Ho Chi Minh – SGN
07:30		 Quy Nhon – UIH
08:40		 Vietnam Airlines
VN 1392
Ho Chi Minh – SGN
11:25		 Quy Nhon – UIH
12:35		 JetStar Pacific Airlines
BL 252
Ho Chi Minh – SGN
14:55		 Quy Nhon – UIH
16:05		 Vietnam Airlines
VN 1396
Ho Chi Minh – SGN
15:00		 Quy Nhon – UIH
16:10		 VietJet Air
VJ 384
Ho Chi Minh – SGN
17:40		 Quy Nhon – UIH
19:05		 Vietnam Airlines
VN 7392

Thursday November 1st: Quy Nhon to Ho Chi Minh

Quy Nhon – UIH
08:00		 Ho Chi Minh – SGN
09:10		 VietJet  Air
VJ 381
Quy Nhon – UIH
09:25		 Ho Chi Minh – SGN
10:30		 Vietnam Airlines
VN 1393
Quy Nhon – UIH
12:45		 Ho Chi Minh – SGN
13:55		 JetStar Pacific Airlines
BL 253
Quy Nhon – UIH
16:30		 Ho Chi Minh – SGN
18:00		 Vietnam Airlines
VN 1397
Quy Nhon – UIH
16:50		 Ho Chi Minh – SGN
18:00		 VietJet Air
VJ 385
Quy Nhon – UIH
19:35		 Ho Chi Minh – SGN
20:55		 Vietnam Airlines
VN 7393

Saturday October 27th or Sunday October 28th: Hanoi to Quy Nhon

Hanoi – HAN
06:40		 Quy Nhon – UIH
08:20		 VietJet Air
VJ 433
Hanoi – HAN
07:25		 Quy Nhon – UIH
09:00		 Vietnam Airlines
VN 1621
Hanoi – HAN
15:45		 Quy Nhon – UIH
17:25		 VietJet Air
VJ 431

For those arriving via Hanoi, you can also take a flight to Ho Chi Minh City for catching up the afternoon flight to Quy Nhon.

Thursday November 1st or Friday November 2nd: Quy Nhon to Hanoi

Quy Nhon – UIH
08:55		 Hanoi – HAN
10:35		 VietJet Air
VJ 434
Quy Nhon – UIH
09:45		 Hanoi – HAN
11:15		 Vietnam Airlines
VN 1620
Quy Nhon – UIH
18:00		 Hanoi – HAN
19:40		 VietJet Air
VJ 432

Websites of above airlines

Immigration / Visa

All participants do require a visa to visit Vietnam, except for few exemptions listed below.

Vietnam Visa exemption is granted to citizens of:

      • Thailand, Malaysia, Singapore, Indonesia, Cambodia and Laos for visits of 30 days at the maximum.
      • Philippines for visits of 21 days at the maximum.
      • Japan, South Korea, Sweden, Norway, Denmark, Russia and Finland for a visit of 15 days at the maximum.
      • At the end of June 2015, 5 more countries have been granted the exemption of visa : France, Germany, Italy, Spain & United Kingdom for a visit of 15 days at the maximum for one year and then prolonged for another years till June 2018.

Apply for a TOURIST VISA, you may use the official website to get the E-visa.  The time of processing is only 3 to 4 working days to get it.  You just print out the approved E-visa and present it directly to the officer at the immigration desk.

If you plan to stay Vietnam longer than a month, please either go to your nearest vietnamese consulate or through the Internet (you will have to retrieve it on your arrival) at  following websites:

This internet visa procedure is the simplest and the cheapest, but it will take you some time on arrival in Vietnam at the airport immigration office (up to ~ 60 min waiting, depending on your position in the queue). Do not forget to bring with you 2 passport photos and the required amount of USD currencies (exclusively) in cash.

Please inform the conference secretariat (rencontres.vietnam[at]gmail.com) of  your arrival date and time at the Quy Nhon airport.

Registration Information

If you wish to participate in the conference, you should register as soon as possible using the on-line registration form.

The deadline for registration and hotel reservation is September 27th, 2018.

The conference fee will be

 Date of Payment  Until August 27th, 2018  After August 27th, 2018
 Participant  350 USD  420 USD
 Participant from a Vietnamese Institution  100 USD  130 USD
 Accompanying member  120 USD  150 USD

The registration fee includes :

      • Pick-up service from/to Quy Nhon Airport on Saturday October 27th and Thursday November 1st
      • Social activities and Banquet

A special program for the accompanying members will be organized.

Payment

Payment can be made either

      • on line (the preferred method) – in that case, follow this link
      • or by cash at the conference site
      • by interbank transfer; in that case, you should transfer the fee to the following bank

US dollars
(Please add $20 US for bank fees)
RENCONTRES DU VIETNAM
CM BURES SUR YVETTE
4 Place de la Poste
91440 BURES SUR YVETTE
France
Bank no.: 10278   Branch no.: 06009
Account Number: 00020416302  Key: 41
IBAN: FR76 10278 0600 9000 2041 6302 41
Swift Code: CMCIFR2A

The transfer should indicate clearly your name to identify the payee.  Please inform the conference secretariat by fax or email that the transfer has been done.  You should obtain proof of payment and hand it to the conference secretariat at the conference site.  It will take at least four (4) weeks for our account to be credited, so please have the transfer made before September 27th, 2018.

Social Events

Welcome cocktail on Saturday October 27th at 19:00.

Excursion on Tuesday October 30th afternoon.

Conference dinner on Wednesday October 31st in the evening.

All participants and their families are invited to regularly scheduled events.
Please note that if you and/or a guest wish to organize a special tour, a tour operator at the hotel can help you.

Several post-conference Tours will be proposed for participants: a feeling of these can be seen on this web site.

It will also be possible to have a short (1-2 days) tour either before or after the conference. However, this will have to be arranged directly by the participant through a local travel agency. We will provide the link for a local travel agent in the near future.