• Conference Schedule
• Conference Facilities
• Accommodation
• Travel
• Immigration/Visa
• Registration Informations
• Payment of Registration Fee
• Financial Support
• Social Events

 

Registration will start on Sunday July 19th in the afternoon.

The opening session is scheduled to take place on Monday July 20th at 8:30;

the conference will end on Saturday July 25 at 11h.

Session hours are 8:30 – 12:30 and 14:00 – 17:30

Sessions of the conference will be held in the new ICISE conference Center.

 

The following equipment will be available:

• video projector for computer presentations
• overhead projector
• internet access will be available at the conference site with a wireless hub.

 

(Hotel reservation is made according to your registration form by the conference secretariat)

Accommodation will be in the four star Seagull Hotel in Quy Nhon: it is guaranteed if your registration is made before June 1st, 2015. After this date, if the Seagull hotel is full, you will be accommodated in a neighbouring hotel.

All sessions will be held in the new ICISE conference center, 10 minutes taxi (or one hour walk) away from the hotel. Daily bus transfer (morning and end afternoon) will be provided by the conference organization.

Participants will be expected to arrive on Sunday July 19th, and will leave on Saturday July 25 in the afternoon.

Lunch will be provided at ICISE center, breakfast and dinner will be served in the Seagull Hotel for all participants. The cost per person (full board for 6 days) will amount to $285 US for a double room and $410 US for a single room.

Meals will include mineral water, coffee and tea but other beverages such as alcohol, soft drinks will be available upon request for an extra fee added to your hotel account.

Payment for lodging and meals should be done upon arrival either by cash in US dollars or  your credit card (the latter will incur a small supplement). Advance payment can only be made by bank transfer. Details are as follows :

Account Name : CENTRE INTERNATIONAL DE SCIENCE ET EDUCATION INTERDICIPLINAIRES
Bank Name : VIETCOMBANK QUY NHON
Bank Address : 66C Le Duan Street, Ly Thuong Kiet Ward
Quy Nhon City, Binh Dinh Province, Vietnam
CIF : 4109386
Account Number: 00 51 370 498 257
SWIFT: BFTV VNVX005

The transfer should indicate clearly your name to identify the payee. Please inform the conference secretariat by fax or email that the transfer has been done. You should obtain proof of payment and hand it to the conference secretariat at the conference site.

Important Note:
Please note that the total cost for lodging and meals is fixed for the whole duration of the meeting, i.e. from Sunday noon, July 19th to Saturday, morning July 25th and cannot be reduced for partial attendance, late arrival or early departure. However, if you intend to arrive before Sunday, July 19th and leave after Saturday, July 25th, please let us know in advance so that we can make the appropriate hotel reservation for you and the extra charges will apply: contact rencontres.vietnam@gmail.com

Please also note that the check-in time is at noon. If you arrive early in the morning, it is possible to ask your room available immediately with an extra fee. In this case, please send us the request so that the hotel can prepare your room in advance. 

 

There are two main international airports in Vietnam : Hanoi (Noi Bai airport : HAN) and Ho Chi Minh (Tan Son Nhut airport : SGN).
As there are more flights from Ho Chi Minh to Quy Nhon, it is more convenient to fly from foreign countries to Ho Chi Minh than to Hanoi.

Below is an indicative flight schedule. Please check before reservation.

Sunday July 19th: Ho Chi Minh to Quy Nhon

Ho Chi Minh – SGN 07:45	Quy Nhon – UIH 08:55	Vietnam Airlines VN 1392
Ho Chi Minh – SGN 13:50	Quy Nhon – UIH 15:00	Vietnam Airlines VN 1396
Ho Chi Minh – SGN 14:45	Quy Nhon – UIH 15:55	VietJetAir VJ 310
Ho Chi Minh – SGN 10:05	Quy Nhon – UIH 11:15	JetStar BL 252

Saturday July 25th: Quy Nhon to Ho Chi Minh

Quy Nhon – UIH 09:40	Ho Chi Minh – SGN 10:45	Vietnam Airlines VN 1393
Quy Nhon – UIH 15:45	Ho Chi Minh – SGN 16:50	Vietnam Airlines VN 1397
Quy Nhon – UIH 16:30	Ho Chi Minh – SGN 17:40	VietJetAir VJ 311
Quy Nhon – UIH 11:50	Ho Chi Minh – SGN 12:55	JetStar BL 253

Sunday July 19th or Monday July 20th: Hanoi to Quy Nhon

Hanoi – HAN 06:00	Quy Nhon – UIH 07:35	Vietnam Airlines VN 1621
Hanoi – HAN 10:25	Quy Nhon – UIH 12:00	VietjetAir VJ 431

Saturday July 25th or Sunday July 26th: Quy Nhon to Hanoi

Quy Nhon – UIH 08:20	Hanoi – HAN 09:50	Vietnam Airlines VN 1620
Quy Nhon – UIH 12:35	Hanoi – HAN 14:10	VietjetAir VJ 432

For those arriving via Hanoi, since the only daily flight to Quy Nhon is scheduled very early in the morning, it may be wise to take a flight to Ho Chi Minh City and catch up there the afternoon flight to Quy Nhon.

In order to welcome you and organise your transfer from Quy Nhon airport to the conference hotel, please inform the conference secretariat about your flight number as well as the arrival date and time in Quy Nhon.
Conference buses will be available at Quy Nhon airport on Sunday July 19th (morning and afternoon flights) and Monday July 20th (morning flights).

Conference hotel address:
Seagull Hotel : 489 An Duong Vuong Street, Quy Nhon, Binh Dinh province.

 

Immigration

All participants do require a visa to visit Vietnam, except for few exemptions listed below.

Vietnam Visa exemption is granted to:

• Citizens of Thailand, Malaysia, Singapore, Indonesia, Cambodia and Laos for visits of 30 days at the maximum.

• Citizens of Philippines for visits of 21 days at the maximum.

• Citizens of Japan, South Korea, Sweden, Norway, Denmark, Russia and Finland for visits of 15 days at the maximum.

• NEW (21 June 2015) : a visa is no longer required for people with nationalities of the following countries : France, Italy, Spain and UK for visits of 15 days at the maximum.

To obtain a visa

• please apply for a tourist visa and get it at your nearest Vietnamese consulate

• you may apply for a tourist visa through the Internet

  • Visa on Arrival (1)

  • Visa on Arrival (2)

Please inform the conference secretariat about your internet visa number and your arrival date and time at the entrance airport.

This internet visa procedure is cheaper but it does take some time (~ 60 min) at the airport immigration office, depending on the queue. Do not forget to have with you 2 passport photos and USD in cash as required by the internet visa service.

 

If you wish to participate in the conference, you should register as soon as possible using the online registration form.

The deadline for registration and hotel reservation is July 1st, 2015.

Registration fee

The conference fee will be

Date of payment	Until June 8th, 2015	After June 8th , 2015
Participant	350 USD or 300 euros	420 USD or 350 euros
Accompanying member	120 USD or 100 euros	150 USD or 120 euros

The registration fee includes:

• Pick-up service from/to Quy Nhon Airport on Sunday July 19th and Saturday July 25th

• Social activities and Banquet

A special program for the accompanying members will be organised.

Payment can be made either

• online (the preferred method): click on this link for online payment

• by interbank transfer; in that case, depending on whether you are sending the fee in euros or in dollars, you should transfer the fee to one of the following banks.

The transfer should indicate clearly your name to identify the payee. Please inform the conference secretariat by fax or email that the transfer has been done. You should obtain proof of payment and hand it to the conference secretariat at the conference site. It will take at least four (4) weeks for our account to be credited, so please have the transfer made before June 15th, 2015.

If paying in Euros RENCONTRES DU VIETNAM CREDIT MUTUEL 4 Place de la Poste 91440 Bures Sur Yvette, France Bank Code: 10278, Branch: 06009 Account Number: 00020416301 Key: 44 IBAN: FR76 10278 0600 9000 2041 6301 44 BIC: CMCIFR2A

If paying in US dollars (Please add $20 US for bank fees) RECONTRES DU VIETNAM HSBC BANK HANOI BRANCH Pacific Place Building 83B Ly Thuong Kiet Street Hanoi, Vietnam Account Number: 002-389476-101 Swift Code: HSBCVNVXVHN

Some limited accommodation funds may be available for young scientists from developing countries and from Eastern European countries. The application form for financial support should be filled in (including a short resume) and submitted. A letter of recommendation should be sent to:

J. Tran Thanh Van (jtrantv@gmail.com)

with a copy to rencontres.vietnam@gmail.com

Welcome cocktail on Sunday July 19th at 19:00.

Some activities are proposed for accompanying persons.  Details are on this page. Fees of these activities are based  on the numbers of people, however if there are less than 5 people, the activity will be cancelled.  Interested parties may contact Kathy May (kam34@cornell.edu) for registration.

Excursion on Wednesday July 22nd morning.

Conference dinner on Thursday July 23rd.

All participants and their families are invited to regularly scheduled events.
Please note that if you and/or a guest wish to organise a special tour, a tour operator at the hotel can help you.

Several post-conference tours are proposed for participants: their preliminary program can be seen on this page.

It will also be possible to have a short (1-2 days) tour either before or after the conference. However, this will have to be arranged directly by the participant through a local travel agency. We will provide the link for a local travel agent in the near future.